xV4³ےپtaؤEtataّر¨tata taùخ ta¸ïUnfiledta¸ïّtaےّےےtaےّےےtaےّےےtaگى(ےےےےےےےےّےےےنےےےز#taگىُےےےگtaشكtaےّےے ta¸ï MS Shell Dlgta¸ïSchoolBusinessCalPKٹta ta taîذ&taشكtaشك taشك ta¸ï1. Julyta¸ïPKPK،ta ta taîذ&taشكtaشك taشك ta¸ïPrepare and proceed with auditta¸ïPKPK™ta ta taîذ&taشكtaشك taشك ta¸ïReorganization Meetingta¸ïPKPK«ta ta ta ذ&taشكtaشك taشك ta¸ï)Forms-A, F, C & ST-3 (due September 1st)ta¸ïPKPK³ta ta taîذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta ذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta  ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta taî ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPKلta ta ta  ذ&taشكtaشك taشك ta¸ï_Board resolutions and authorizations (cooperative bid, loans to cafeteria fund, federal funds)ta¸ïPKPKرta ta ta  ذ&taشكtaشك taشك ta¸ïOFile final Minor Maintenance and Repair reimbursement by July 31st (if needed)ta¸ïPKPK«ta ta ta  ذ&taشكtaشك taشك ta¸ï)Review school calendar for upcoming yearta¸ïPKPKZta ta ta ذ&taشكtaشك taشك ta¸ïطSection 18-Public Officers Law of the State of New York¶If not already in place, the Board of ducation should adopt an Indemnification policy covering ooficers, employees, and the Board itself rom personal liabilityta¸ïPKPK¯ta ta ta ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPKوta ta ta ذ&taشكtaشك taشك ta¸ïdPrepare for annual Risk Management Workshops (Chemical, Respiratory, Asbestos, Right To Know, etc.)ta¸ïPKPK£ta ta ta ذ&taشكtaشك taشك ta¸ï!Bid school lunch (if applicable)ta¸ïPKPKŒta ta taîذ&taشكtaشك taشك ta¸ï 2. Augustta¸ïPKPK®ta ta ta ذ&taشكtaشك taشك ta¸ï,Prepare tax warrant and collection process ta¸ïPKPK³ta ta ta ذ&taشكtaشك taشك ta¸ï1Teachers Salary Statements (update if necessary)ta¸ïPKPK¤ta ta ta ذ&taشكtaشك taشك ta¸ï"Revise Bus Routes (if applicable)ta¸ïPKPK©ta ta ta ذ&taشكtaشك taشك ta¸ï'Forms-A, F, C & ST-3 due September 1stta¸ïPKPKہta ta ta ذ&taشكtaشك taشك ta¸ï>Federal Projects, FS10f (final reports from last fiscal year)ta¸ïPKPKîta ta ta ذ&taشكtaشك taشك ta¸ïlPrepare free and reduced priced applications and distribute to parents in September, publish poicy in paperta¸ïPKPKîta ta ta ذ&taشكtaشك taشك ta¸ïlTransportation contracts must be signed by superintendent or designee on or before th date of srvice beginsta¸ïPKPK­ta ta ta ذ&taشكtaشك taشك ta¸ï+Transportation information sent to parentsta¸ïPKPK¢ta ta ta ذ&taشكtaشك taشك ta¸ï Final nonresident Tuition Billsta¸ïPKPK­ta ta ta ذ&taشكtaشك taشك ta¸ï+Custodial staff check playground equipmentta¸ïPKPK³ta ta ta ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK–ta ta ta ذ&taشكtaشك taشك ta¸ïTreasurer's Report)ta¸ïPKPK‹ta ta ta ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta  ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta !ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspectionsa nd Report to SEDta¸ïPKPK“ta ta taî"ذ&taشكtaشك taشك ta¸ïDriver Physicalsta¸ïPKPK¯ta ta ta #ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPKڈta ta ta $ذ&taشكtaشك taشك ta¸ï 3. Septemberta¸ïPKPK‹ta ta ta %ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK³ta ta ta &ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta 'ذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK§ta ta ta (ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta )ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPKںta ta ta *ذ&taشكtaشك taشك ta¸ïModify and Update Cash Flow ta¸ïPKPK¨ta ta ta +ذ&taشكtaشك taشك ta¸ï&BEDS enrollment information collectedta¸ïPKPK«ta ta ta ,ذ&taشكtaشك taشك ta¸ï)File Star/Tax Apportionment data to ORPSta¸ïPKPK¢ta ta ta -ذ&taشكtaشك taشك ta¸ï Six month asbestos surveillanceta¸ïPKPK¶ta ta ta .ذ&taشكtaشك taشك ta¸ï4Set Nonresident Tuition Rates (need Board approval)ta¸ïPKPK»ta ta ta /ذ&taشكtaشك taشك ta¸ï9Submit STAC-1 Forms for new special Education placementsta¸ïPKPK²ta ta ta 0ذ&taشكtaشك taشك ta¸ï0Update Emergency management Plan by october 1stta¸ïPKPKفta ta ta 1ذ&taشكtaشك taشك ta¸ï[Review all data requirements with appropriate personnel in preparation for State Aid Formsta¸ïPKPKآta ta ta 2ذ&taشكtaشك taشك ta¸ï@Auditors Reports (adopted by Board sent to SED-Due October 1st)ta¸ïPKPK¢ta ta ta 3ذ&taشكtaشك taشك ta¸ï Publish Annual Financial Reportta¸ïPKPKءta ta ta 4ذ&taشكtaشك taشك ta¸ï?Submit SBM-16 within one year of delivery of any bus purchase ta¸ïPKPK¼ta ta ta 5ذ&taشكtaشك taشك ta¸ï:FORMS A, F C & ST-3 are due to the state on September 1stta¸ïPKPK´ta ta ta 6ذ&taشكtaشك taشك ta¸ï2Annual asbestos notice in Newsletter or Newspaperta¸ïPKPK¯ta ta ta 7ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPKچta ta ta Eذ&taشكtaشك taشك ta¸ï 4. Octoberta¸ïPKPK‹ta ta ta Dذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK•ta ta ta Cذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK³ta ta ta Bذ&taشكtaشك taشك ta¸ï1Cash Flow and fund Balance (review for accuracy)ta¸ïPKPK´ta ta ta Aذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPK’ta ta ta @ذ&taشكtaشك taشك ta¸ïBuilding Surveyta¸ïPKPKقta ta ta ?ذ&taشكtaشك taشك ta¸ï\Review and updateprojection data used for state aid (submit changes to SED by November 1st)ta¸ïPKPK›ta ta ta >ذ&taشكtaشك taشك ta¸ïDevelop Budget Calendar ta¸ïPKPK©ta ta ta =ذ&taشكtaشك taشك ta¸ï'Develop bidding schedule for next yearta¸ïPKPK¥ta ta ta <ذ&taشكtaشك taشك ta¸ï#School lunch verification process ta¸ïPKPKآta ta taî;ذ&taشكtaشك taشك ta¸ï@Snow plowing bid/commitment (this varies district to district) ta¸ïPKPK ta ta ta :ذ&taشكtaشك taشك ta¸ï‹Distribution of budget preparation forms to budget builders (this will vary from district to dstrict, nonetheless it should be considered)ta¸ïPKPK¯ta ta ta 9ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPK§ta ta ta 8ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPKژta ta ta Pذ&taشكtaشك taشك ta¸ï 5. Novemberta¸ïPKPK‹ta ta ta Oذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK•ta ta ta Nذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK´ta ta ta Mذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPKءta ta ta Lذ&taشكtaشك taشك ta¸ï?Budget preparation continued (set calendar for Board approval)ta¸ïPKPK™ta ta ta Kذ&taشكtaشك taشك ta¸ïFederal Projects FS-25ta¸ïPKPK¶ta ta ta Jذ&taشكtaشك taشك ta¸ï4Date Certain Data for State Aid - due November 15thta¸ïPKPKآta ta ta Iذ&taشكtaشك taشك ta¸ï@Uncollected taxes returned to the county/city-Due November 15thta¸ïPKPK¯ta ta ta Hذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPK²ta ta ta Gذ&taشكtaشك taشك ta¸ï0Cash Flow and Fund Balance (review for accuracyta¸ïPKPK§ta ta ta Fذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPKژta ta ta Zذ&taشكtaشك taشك ta¸ï 6. Decemberta¸ïPKPK³ta ta ta Yذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta Xذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta Wذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta Vذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPKµta ta ta Uذ&taشكtaشك taشك ta¸ï3Conduct Annual Fire Inspections and Report to SED ta¸ïPKPKµta ta ta Tذ&taشكtaشك taشك ta¸ï3BOCES service requests for next year (preliminary)ta¸ïPKPK£ta ta ta Sذ&taشكtaشك taشك ta¸ï!Budget development begin/ongoingta¸ïPKPKحta ta ta Rذ&taشكtaشك taشك ta¸ïKComplete school lunch verification Form and submit to SED--due December 15ta¸ïPKPK¯ta ta ta Qذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPKچta ta ta _ذ&taشكtaشك taشك ta¸ï 7. Januaryta¸ïPKPK³ta ta ta ^ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta ]ذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta \ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta [ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta `ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPK‍ta ta ta lذ&taشكtaشك taشك ta¸ïCheck open purchase orders ta¸ïPKPKکta ta ta mذ&taشكtaشك taشك ta¸ïPrepare W2s and 1099sta¸ïPKPK™ta ta ta nذ&taشكtaشك taشك ta¸ïFederal Projects FS-25ta¸ïPKPK‹ta ta ta oذ&taشكtaشك taشك ta¸ï Dosh-900ta¸ïPKPKںta ta ta qذ&taشكtaشك taشك ta¸ïContinue Budget development ta¸ïPKPK¥ta ta ta rذ&taشكtaشك taشك ta¸ï#Public Notice Requirement for STARta¸ïPKPK0ta ta ta tذ&taشكtaشك taشك ta¸ï®Review aid projections by January 15th. If necessary make revisions to forms A & F and ST-3. Tese estimates are used in the projection and payment of next year's state aid. ta¸ïPKPK¯ta ta ta uذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPKژta ta ta €ذ&taشكtaشك taشك ta¸ï 8. Februaryta¸ïPKPK³ta ta ta ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta ~ذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta }ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK¨ta ta ta |ذ&taشكtaشك taشك ta¸ï&Consider State Aid Payment Schedules ta¸ïPKPK´ta ta ta {ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspectionsa nd Report to SEDta¸ïPKPKبta ta ta zذ&taشكtaشك taشك ta¸ïF SA-132 (amortization schedule for Bonds/Notes, SA-133 (Debt Service)ta¸ïPKPK¨ta ta ta yذ&taشكtaشك taشك ta¸ï& SA-135 (BAN schedule) due March 1st ta¸ïPKPKںta ta ta xذ&taشكtaشك taشك ta¸ïContinue Budget Development ta¸ïPKPKجta ta ta wذ&taشكtaشك taشك ta¸ïJFile Minor Maintenance and Repair Reimbursement by march 1st (1st Claim) ta¸ïPKPK¯ta ta ta vذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPK‹ta ta ta ژذ&taشكtaشك taشك ta¸ï 9. Marchta¸ïPKPK³ta ta ta چذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta Œذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta ‹ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta ٹذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta ‰ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPK¢ta ta ta ˆذ&taشكtaشك taشك ta¸ï Six month asbestos surveillanceta¸ïPKPK¹ta ta ta ‡ذ&taشكtaشك taشك ta¸ï7Review Federal Projects for Expenditures and Revenues ta¸ïPKPKڑta ta ta †ذ&taشكtaشك taشك ta¸ïFederal Projects FS-25 ta¸ïPKPK·ta ta ta …ذ&taشكtaشك taشك ta¸ï5Uncollected taxes due from county (non-city schools)ta¸ïPKPKںta ta ta „ذ&taشكtaشك taشك ta¸ïContinue Budget Development ta¸ïPKPK؟ta ta ta ƒذ&taشكtaشك taشك ta¸ï=Transportation request for Nonpublic Schools- Due April 1st ta¸ïPKPK±ta ta ta ‚ذ&taشكtaشك taشك ta¸ï/Prepare legal advertisement for budget hearingta¸ïPKPK°ta ta ta پذ&taشكtaشك taشك ta¸ï. Balance all budget codes (negative balances)ta¸ïPKPKŒta ta taîœذ&taشكtaشك taشك ta¸ï 10. Aprilta¸ïPKPK³ta ta ta ›ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK؛ta ta ta ءذ&taشكtaشك taشك ta¸ï8Finalize Private School Transportation (board approval)ta¸ïPKPK•ta ta ta ڑذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta ™ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta کذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta —ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspections and Report to SEDta¸ïPKPK­ta ta ta –ذ&taشكtaشك taشك ta¸ï+Custodial staff check playground equipmentta¸ïPKPK›ta ta ta •ذ&taشكtaشك taشك ta¸ïBOCES final services dueta¸ïPKPKëta ta ta ”ذ&taشكtaشك taشك ta¸ïiBegin to review current year state aid claim (Form A, F, St-3, BEDS, HCSAR/AVL, final cost reorts, etc.)ta¸ïPKPK¯ta ta ta “ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPK»ta ta ta ’ذ&taشكtaشك taشك ta¸ï9Public notice for Budget vote (refer to budget calendar)ta¸ïPKPK«ta ta ta ‘ذ&taشكtaشك taشك ta¸ï)Review School Calendar (ensure 180 days)ta¸ïPKPK؟ta ta ta گذ&taشكtaشك taشك ta¸ï=Prepare bid packages to go out (general supplies, Art, etc.)ta¸ïPKPKاta ta ta ڈذ&taشكtaشك taشك ta¸ïEApply for Federal Projects (Chpt I, Title II, CPSE, P189-313, etc.) ta¸ïPKPKٹta ta ta ¬ذ&taشكtaشك taشك ta¸ï11. Mayta¸ïPKPK³ta ta ta «ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta ھذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta ©ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta ¨ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta §ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspectionsa nd Report to SEDta¸ïPKPK©ta ta ta ¦ذ&taشكtaشك taشك ta¸ï'Start updating bus lists for next yearta¸ïPKPK™ta ta ta ¥ذ&taشكtaشك taشك ta¸ïFederal Projects FS-25ta¸ïPKPK‍ta ta ta ¤ذ&taشكtaشك taشك ta¸ïSubmit STAC-2 Reapplicationta¸ïPKPK؟ta ta ta £ذ&taشكtaشك taشك ta¸ï=SBM 1/2 (required, but does not need to be submitted to SED)ta¸ïPKPK‌ta ta ta ¢ذ&taشكtaشك taشك ta¸ïCheck open purchase ordersta¸ïPKPK´ta ta ta ،ذ&taشكtaشك taشك ta¸ï2Meet on final weeks of school schedule with staffta¸ïPKPK§ta ta ta  ذ&taشكtaشك taشك ta¸ï%Budget hearing 7-14 days before voteta¸ïPKPK´ta ta ta ںذ&taشكtaشك taشك ta¸ï2Call auditor and arrange dates for year end auditta¸ïPKPK¤ta ta ta ‍ذ&taشكtaشك taشك ta¸ï"BUDGET VOTE IS 3RD TUESDAY IN MAYta¸ïPKPK¯ta ta ta ‌ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPKPK‹ta ta ta ہذ&taشكtaشك taشك ta¸ï 12. Juneta¸ïPKPK³ta ta ta ؟ذ&taشكtaشك taشك ta¸ï1Cash Flow and Fund Balance (review for accuracy)ta¸ïPKPK•ta ta ta ¾ذ&taشكtaشك taشك ta¸ïTreasurer's Reportta¸ïPKPK‹ta ta ta ½ذ&taشكtaشك taشك ta¸ï Billingsta¸ïPKPK§ta ta ta ¼ذ&taشكtaشك taشك ta¸ï%Consider State Aid Payment Schedulesta¸ïPKPK´ta ta ta »ذ&taشكtaشك taشك ta¸ï2Conduct Annual Fire Inspectionsa nd Report to SEDta¸ïPKPK·ta ta ta ؛ذ&taشكtaشك taشك ta¸ï5Charge back fringes to Cafeteria nd Federal Programsta¸ïPKPK¢ta ta ta ¹ذ&taشكtaشك taشك ta¸ï Close any open Petty Cash Fundsta¸ïPKPK¼ta ta ta ¸ذ&taشكtaشك taشك ta¸ï:Salary statements to both teaching and non-teaching staffta¸ïPKPKµta ta ta ·ذ&taشكtaشك taشك ta¸ï3Cash Flow (12-month pojrections for upcoming year)ta¸ïPKPK”ta ta ta ¶ذ&taشكtaشك taشك ta¸ïPrepare for auditta¸ïPKPKëta ta ta µذ&taشكtaشك taشك ta¸ïiContinue collection of data for State Aid Forms (Form A, F and ST-3, BEDS, HCSAR/AVL, Final Cst Reports)ta¸ïPKPK·ta ta ta ´ذ&taشكtaشك taشك ta¸ï5Set up summer repair, maintenance and work schedule ta¸ïPKPKغta ta ta ³ذ&taشكtaشك taشك ta¸ïYFinal review of current year aid claim by June 30 to avoid prior year adjustment status.ta¸ïPKPKWta ta ta ²ذ&taشكtaشك taشك ta¸ïصEND OF YEAR-Provide copies of State Aid Forms with instructions to all personnel who may not be available during the summer (e.g. CSE chair, Pupil Personnel, etc.). Summarize first and second seester attendance. ta¸ïPKPK—ta ta ta ±ذ&taشكtaشك taشك ta¸ïCompensated Absencesta¸ïPKPKچta ta ta °ذ&taشكtaشك taشك ta¸ï Prepay TRSta¸ïPKPK ta ta ta ¯ذ&taشكtaشك taشك ta¸ïVisual Inspection due June 30ta¸ïPKPK»ta ta ta ®ذ&taشكtaشك taشك ta¸ï9SBM 1/2 (required, does not need to be submitted to SED)ta¸ïPKPK¯ta ta ta ­ذ&taشكtaشك taشك ta¸ï-Balance all budget codes (negative balances)ta¸ïPK